[Committee] Room usage compaint

[Halfacre, Caitlin]

Hi everyone,
Just updating you so that you know what's happening with this. John has been in communication with Henry about the exact nature of the complaint and James is drafting an apology. Do let us know if you have any info from last week that could be helpful.

Caitlin

________________________________________
From: committee-bounces at iccu.co.uk [committee-bounces at iccu.co.uk] on behalf of Houghton, Chloe [chloe.houghton10 at imperial.ac.uk]
Sent: 05 February 2013 13:50
To: committee at iccu.co.uk
Subject: Re: [Committee] Room usage compaint

Clearly we do need to send an apology, seeing as they’re feeling strongly enough to threaten to stop room bookings…  Maybe they didn’t come in and confront us, but were stopped from doing what they planned to because we cut it so close to 2?   It would be good to know the complaints if possible, but in the end they’re letting us use their building, so we should probably kowtow.

From: committee-bounces at iccu.co.uk [mailto:committee-bounces at iccu.co.uk] On Behalf Of Ben Jenkins
Sent: 05 February 2013 13:48
To: committee at iccu.co.uk
Subject: Re: [Committee] Room usage compaint

Can we ask for clarification, ask to see what the actual complaints were about and so we can work out how the best way to respond is. We should probably also explain the situation to the union, what you said James. But if they want us to send them an apology I don't think we have much option (even if we don't need to). But would be good to see what the complaints we actually about first?
________________________________
From: james.faux10 at imperial.ac.uk<mailto:james.faux10 at imperial.ac.uk>
To: committee at iccu.co.uk<mailto:committee at iccu.co.uk>
Date: Tue, 5 Feb 2013 11:47:08 +0000
Subject: Re: [Committee] Room usage compaint
I'm a bit confused since this email asks us to confirm whether we were using a room last weekend. We weren't, but I assume that's a typo.

Yes, we overran by a couple of minutes on Monday and Tuesday. There wasn't actually anything going on in those rooms, as far as I was aware, but we shouldn't have gone over. A lady shouted at me about it on Tuesday, so I apologised in person then. On Thursday and Friday we didn't overrun.

Shall we put together an apology?

James
________________________________
From: committee-bounces at iccu.co.uk<mailto:committee-bounces at iccu.co.uk> [committee-bounces at iccu.co.uk] on behalf of Halfacre, Caitlin [caitlin.halfacre09 at imperial.ac.uk]
Sent: 05 February 2013 11:29
To: committee at iccu.co.uk<mailto:committee at iccu.co.uk>
Subject: Re: [Committee] Room usage compaint
Regarding the email below. I'm not aware that we overran on any day, we were definitely tight but I didn't think we actually affected anything. Though I do remember the day when someone from the department spoke to us, but the room wasn't used afterwards that day. James, what exactly did she say?
________________________________
From: Henry Whittaker - ICU Deputy President (Clubs & Societies)
Sent: 05 February 2013 11:02
To: Jiang, Alice; Jenkins, Benjamin; Halfacre, Caitlin; Cheung, Ching; Houghton, Chloe; Schofield, Guy; Faux, James; Tarrant, John; Baldwin, Luke
Cc: Crowther, Anthony R
Subject: Room usage compaint
Hello

We have had complaints of you overrunning your room bookings in G01 affecting the teaching and lectures of students in the department. Can you please write an apology addressed to the Materials students and lecturers for the impact caused by your sessions over running.

Please be aware that your misuse of rooms effects all students groups and this department are threatening to revoke the union ability to book rooms.

Can you please confirm whether you were using a room last weekend?

Best Wishes,

Henry Whittaker
Deputy President (Clubs & Societies)

Imperial College Union
Beit Quadrangle
Prince Consort Road
South Kensington
London SW7 2BB

tel: +44 (0)20 75948060
email: dpcs at imperial.ac.uk<mailto:dpcs at imperial.ac.uk>
web: www.imperialcollegeunion.org<http://www.imperialcollegeunion.org/>





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