[Committee] Great Hall

[Halfacre, Caitlin]

Hall is booked! We have hall 1400-2200 and the level 2concourse space from 1200. The cost is £250 for the hall + £75 for the seating set up.

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From: committee-bounces at iccu.co.uk [committee-bounces at iccu.co.uk] on behalf of Halfacre, Caitlin [caitlin.halfacre09 at imperial.ac.uk]
Sent: 28 November 2011 23:25
To: Jack, Andrew; committee at iccu.co.uk
Subject: Re: [Committee] Great Hall

The fixed part is behind the main bit and is higher but stepped not flat.
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From: committee-bounces at iccu.co.uk [committee-bounces at iccu.co.uk] on behalf of Andrew Jack [andrew.jack09 at imperial.ac.uk]
Sent: 28 November 2011 23:13
To: committee at iccu.co.uk
Subject: Re: [Committee] Great Hall

How high is the fixed part of stage, would it work with the tiered seating? We should pray that the tiered seating gets filled - we can then have maximum capacity :)

I only finish at 12, and have lectures from 2 so I'll have to leave early James.

Andy

On 28 November 2011 22:56, Halfacre, Caitlin <caitlin.halfacre09 at imperial.ac.uk<mailto:caitlin.halfacre09 at imperial.ac.uk>> wrote:
Sorry, if people are getting bits of these emails, I keep forgetting to hit reply all.
I don't know what their regulations are on this, or what would be best. I think someone needs to take a look at the hall and have a think...I'll text Josh and ask him to have a look at this discussion.
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From: Faux, James
Sent: 28 November 2011 22:53

To: Halfacre, Caitlin
Subject: RE: Great Hall

is it not possible to just have a few blocks, say £20 of man hours?
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From: Halfacre, Caitlin
Sent: 28 November 2011 22:52
To: Faux, James
Subject: RE: Great Hall

The stage is made of 1m wooden blocks which take £100-£150 worth of man hours to set up, from what I got at the meeting last week, we can't afford this...so I don't know what to do.
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From: Faux, James
Sent: 28 November 2011 22:48
To: Halfacre, Caitlin; committee at iccu.co.uk<mailto:committee at iccu.co.uk>
Subject: RE: Great Hall

Some thoughts:

If it's not too much more money I think going for the stage is a much better idea than having tiered seating out. We don't want it to feel too much like a lecture/performance. However if it really does take ages to set up the whole stage, could we just have some of it? The wind band and choir don't necessarily all need to be up high, just the speaker really.

Also you will all be missing out if you don't help out with the vid tomorrow. Should be a blast :D

James
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From: committee-bounces at iccu.co.uk<mailto:committee-bounces at iccu.co.uk> [committee-bounces at iccu.co.uk<mailto:committee-bounces at iccu.co.uk>] on behalf of Halfacre, Caitlin [caitlin.halfacre09 at imperial.ac.uk<mailto:caitlin.halfacre09 at imperial.ac.uk>]
Sent: 28 November 2011 22:18
To: committee at iccu.co.uk<mailto:committee at iccu.co.uk>
Subject: [Committee] Great Hall

The retirement party has been cancelled, so we can have it from as early as we need. Min/Josh what time do you need for set up?

The event in there the previous day has no chairs or stage, which means we get charged for the man hours of the external contractors who do the set up. Conferences are getting me a quote. To have the stage set up will take a long time so will cost a lot, around £100-150. Our other option is to just have the tiered seating, which is a lot quicker to set up and then have the choir/band/speaker on the floor at the bottom of that on the floor. Josh/Ezequiel/anyone else thoughts?

I need to give them an approximate timetable, so Min/Ezequiel/Josh what time are set up and rehearsal going to be?

Josh is the speaker confirmed?

I'm going to see them at 11am tomorrow so if you could reply by then that would be great (sorry, short notice I know!). And if anyone wants to come with me to discuss any info with them then let me know.

Caitlin

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